Personally Identifiable Information: The term “personally identifiable information” means any information that could reasonably be used to identify a user, including his/her name, address, telephone number, e-mail address, his/her child’s name, Social Security number, date of birth or any combination of information that could be used to identify either the user and/or his/her child.
The Leland Public Schools’ website also collects voluntary information from users through surveys posted on the website and/or through e-mails that the user sends directly to any employees of the Leland Public Schools. As a result the Leland Public Schools’ website may collect personally identifiable information that users voluntarily submit, such as name, e-mail address or telephone number, so that the appropriate employee of the Leland Public Schools may contact the user for follow up to the user’s question, concern or recommendation. Any e-mail messages sent by the user to the Leland Public Schools’ website will contain personally identifiable information such as the user’s e-mail address and any other information the user chooses to give an employee of the Leland Public Schools to help the Leland Public Schools answer the user’s inquiry.
Information Automatically Collected and Stored by these Websites: The Leland Public Schools’ websites each use “session cookies” to allow visitors to interact with the websites and to use online applications. “Session cookies” do not allow either the /or the Leland Public Schools to personally identify a visitor. These cookies are stored only on the user’s computer and may be deleted by the user.
The Leland Public Schools’ websites do collect and store a visitor’s “Internet Protocol (“IP”) address,” (which does not identify the user as an individual) indefinitely, as well as information about the date and time of a user’s visit, whether a file a user has requested exists, and how many “bytes” of information were transmitted to the user over the Web from Leland Public Schools’ website. The Leland Public Schools’ websites uses a user’s IP address to assess the frequency of visits to the websites and the popularity of its various pages and functions. The Leland Public Schools will not attempt to match any personally identifiable information that a user provides to either the Leland School Committee or Leland Public Schools with a user’s IP address, unless there are reasonable grounds to believe that doing so would provide information that is relevant and material to a criminal investigation.
Dissemination of a User’s Personally Identifiable Information: The Leland Public Schools do not sell any personally identifiable information collected through these websites or submitted to the /or Leland Public Schools in conjunction with using functions on these websites, and there is no direct or online public access to the information. However, once a user voluntarily submits personally identifiable information to Leland Public Schools related to the user’s use of the portal, its dissemination is governed by any applicable laws and regulations, including but not limited to, the federal Family Educational Rights Privacy Act. For this reason, part or all of the information a user sends to either the /or the Leland Public Schools may be provided to a member of the public in response to a public records request pursuant to a public records request that is made by a member of the public.
Moreover, the information that a user voluntarily submits to the Leland Public Schools will be disclosed only to employees of the Leland Public Schools, or those under contract with the Leland Public Schools with a “need to know” for purposes of fulfilling their job responsibilities. The information will be used for such purposes as; answering the user’s questions, responding to any requests for assistance, generating summary statistics about usage, auditing applications and detecting fraud, aiding in the planning, design and development of the Leland Public Schools’ website, and fulfilling the Leland Public Schools’ legal obligations. Where appropriate, the Leland Public Schools may provide the information submitted by the user through an e-mail to an employee of the Leland Public Schools to the person or company that is the subject of the user’s inquiry, or to the Leland School Committee or a federal, state or local government agency responsible for the matters referred to in the user’s communication.
The the Leland Public Schools also will collect and aggregate the information the user provides through surveys for purposes of market research to improve these websites and/or to improve the operations of the Leland Public Schools.
A User’s Access and Opportunity to Correct: The “Public Records Law” and the “Fair Information Practices Act” provide users certain rights to get information about him or her that is in the records of the /or Leland Public Schools. To learn more about the circumstances under which a user can get and correct this information, please read these laws.
Because e-mails sent to employees of the Leland Public Schools are not encrypted, users should not send messages containing information that a user considers highly sensitive to this website. The Leland Public Schools uses standard security measures to ensure that information provided by a user, including a user’s personally identifiable information, is not lost, misused, altered, or unintentionally destroyed. The Leland Public Schools also uses software to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage. Except for authorized law enforcement investigations, no attempts are made to identify individual users or their usage habits.
Contact Information: For questions about privacy while using Leland Public Schools’ websites, please contact the Web Administrator at: firstname.lastname@example.org
An “Internet Protocol Address” or “IP Address” is a series of numbers that identifies each computer and machine connected to the Internet. An IP address enables a server on a computer network to send a user the file that he/she has requested on the Internet. The IP address disclosed to Leland Public Schools may identify the computer from which the user is accessing the Internet, or a server owned by the user’s Internet Service Provider. Because it is machine-specific, rather than person-specific, an IP address is not, in and of itself, personally identifiable information.